policies

  • Animals in the Library Policy

    Pets are not allowed in the library.

    While the library occasionally presents educational programs that feature animals, members of the public may only enter the library with an animal if it is a service animal that requires accommodations under the Americans with Disabilities Act (ADA).

    Under the ADA, a service animal is an animal that has been individually trained to do work or perform tasks for an individual with a disability.  The animal must be trained to take specific action to assist the person with a disability, and the task(s) performed must be directly related to the disability.

     

    Emotional support therapy, comfort, or companion animals which have not been trained to perform a specific job or task don’t quality as service animals under the ADA.

    If it is not obvious that an animal brought into the library is a service animal, a staff member may ask the following questions:

    Is the service animal required because of a disability?

    What specific work or task has the animal been trained to perform?

    A staff member attempting to ascertain whether an animal is a service animal will never ask about the nature of a person’s disability.

     

    Service animals must be under the immediate control of their handlers at all times.

    Service animals which are not housebroken, make excessive noise, are uncontrolled, or are otherwise disruptive will be required to leave the premises.

    Animals may never be left unattended on library grounds.

    Service animals are not allowed on library furniture or fixtures, or in library baskets or carts, and must remain on the floor or be carried (as appropriate) by their handlers at all times.

     

    Approved by Library Board 12/18/17

  • Behavior Policy

    The Monroeville Library is a public space, and its resources and services are available to all. To this end, patrons are expected to behave in a responsible, appropriate and non disruptive manner when using the Library. Any activity or behavior that interferes with the ability of other patrons to make use of Library resources and services is not permitted. This policy applies to patrons of all ages. Disruptive activities and behaviors include, but are not limited to:

    • excessively loud conversation or laughter;
    • taunting, teasing and/or BULLYING of any kind will not be tolerated;
    • boisterous behavior such as shouting, running, pushing, shoving, or throwing things;
    • eating or drinking (except in designated areas);
    • damaging books, computers or other Library property;
    • viewing sexually explicit images on a computer;
    • playing audio equipment loudly enough to disturb others;
    • threats or verbal abuse directed against Library patrons or staff;
    • refusing to comply with requests from Library staff to desist from any disruptive activity or behavior.

     

    Shirts and shoes must be worn at all times.

    For reasons of public health and safety, the Library reserves the right to ask patrons to leave who are not attired appropriately. Final judgment of what is or is not proper attire shall rest with the library director.

     

    The unauthorized transportation, use, or storage of any firearms, weapons and/or explosives is prohibited.

     

    No solicitation.

     

    Library staff will intervene to stop any disruptive activity or behavior. The Librarians at the Adult Reference and Children's Desks will make the determination of whether a particular activity or behavior is disruptive.

     

    No more than one user is allowed at a computer, except at the discretion of the Librarians. Computer users who fail to comply with these rules and the requests of Library staff may be required to vacate the computers.

     

    Failure to comply with this policy will result in a warning, and/or expulsion from the Library for the day or other specified period of time. In the case of minors under 18, an effort will be made to contact parents or guardians. Any person who is asked to leave the Library for failure to comply with this policy and refuses shall be considered to be trespassing, and the librarian in charge will contact the police.

     

    The Library is not responsible for personal belongings left unattended anywhere on Library property. Items found will be placed into lost and found for a period not less than one month. Personal items left by patrons are subject to disposal.

    Approved by Library Board April 10, 2006/Revised by Library Board August 10, 2011

  • Library Membership

    Eligibility for Borrowing

    Borrowers' cards are issued free of charge to residents and real estate and mercantile taxpayers of Monroeville and Pitcairn. Allegheny County residents and non-residents from areas that participate in Access PA may obtain cards free of charge. Proof of name and current address must be presented at time of registration for a borrower's card. Types of identification include real estate/mercantile tax receipts, driver's license, car registration, currently postmarked mail, most bills, or ID cards with a current date. Out of state non-residents may have borrowing privileges upon payment of a $30.00 yearly fee.

     

    Adult and Juvenile Borrowers

    With parents' permission children up through grade 8 will be issued Library cards. Children must be able to write or print their own names in order to apply for their cards and a parent or guardian's signature is required. The Library upholds and affirms, through its adoption of the Library Bill of Rights and the Freedom to Read Statement, the right of each individual to have access to constitutionally protected material and will not restrict the borrowing privileges of any borrower. Parents may fill out a form to restrict the types of materials that their children under age 14 may borrow. Borrowers at least 14 years of age or in grade 9 or above will be considered adult borrowers.

     

    School, Organization and Business Privileges

    Library cards may be issued to Monroeville and Pitcairn schools, organizations, and businesses. These cards will be issued under the name of the school, organization, or business and will expire three years from the date of application. Application must be approved by the librarian-in-charge. Applications must be signed by the principal of the school, the president of the organization, or the owner or manager of the business. Library cards issued will be kept on file at the Library and may be used by teachers of the school or by representatives of the organization or business. No more than the usual limit of materials may be taken out by a school, organization, or business representative at one time except with prior permission of the department head. However, more than one teacher, organization, or business member may have materials out on the same card at one time. Late fees must be paid for overdue materials. The school, organization, or business will be responsible for all materials borrowed on its card and must pay for all overdue, lost or damaged materials. Non-compliance with these rules may result in loss of library privileges.

     

    Responsibility

    An adult borrower assumes responsibility for all materials borrowed on his card. Parents are responsible for all materials borrowed by their children who are legal minors.

    Borrowers' Cards. Each borrower is responsible for her or his library card. A borrower who wishes to allow another individual to take out materials on his or her card must submit a "Waiver of Right of Confidentiality of Library Records" form, available upon request at the Circulation and Reference desks.

     

    • A lost card should be reported to the Library immediately.
    • The Library should be notified of any change of address.
    • There will be a $3.00 charge to replace lost cards
    • All borrowers' cards will expire at the end of two years.
    • All cards may be renewed by showing proof of their current address.
  • Borrowing Books and Library Materials

    Borrowing Books and Library Materials

    The borrower's card must be presented when borrowing books and library materials. There is a limit of 50 items that can be taken out on one card.  The following items are limited to the amount specified, but are included in the 50 items:

    • (5) DVDs/videocassettes
    • (10) Music CDs
    • (3) Playaway Views
    • (3) Video Games

     

    Current issues of magazines will be reference only.

    Newspapers do not circulate.

    Most pamphlets are available for circulation.

     

    Items avaialabe for a 21 day loan:

    • Books (including paperbacks)
    • Fiction from the New Books shelf
    • compact discs
    • CD-ROMs
    • Books-on-CD

     

    Items avaialabe for a 7 day loan:

    • Magazines
    • pamphlets
    • videocassettes
    • DVDs
    • Bestseller Books

     

    Renewals

    All items may be renewed twice, unless they are on reserve. Renewals may be made in person, by telephone, or through the Library's web site. If the item is overdue when renewed, the patron is liable for any late fees accrued to that date.

     

    Requests

    Requests (or Holds) may be placed on cataloged materials which are currently in the system. Borrowers may place requests by telephone, through the Library's web site, or at the Library. No more than 10 available items will be pulled from the shelves and held for a patron.

     

    Inter-Library Loans

    Inter-Library loan service is available to all. There will be a service charge only in cases when the Monroeville Public Library is charged for postage or special service. Requests must be made in compliance with rules for interlibrary loans. Interlibrary loan materials will be charged out for the loan period of the lending library and may be renewed if that library approves the renewal. They may be returned to any Allegheny County public library. The number of interlibrary loan materials charged out to a patron will not limit the number of Monroeville Public Library materials which may be borrowed by that person.

     

  • Fees/charges

    Late Fees will be charged only for days that the Library is open.

     

    A late fee of 25¢ (cents) per item per day will be assessed for:

    • past-due books
    • magazines
    • compact discs
    • CD-ROMs
    • books-on-CD

     

    A late fee of $1.00 per item per day will be assessed for past-due

    • videocassettes
    • DVDs
    • Hotspots

     

    The maximum late fee is equal to the price of the item.

     

    Unpaid late fees amounting to $10.00 or more will necessitate withholding all borrowing privileges until the account is settled.

     

    Overdue Schedule

    The following timetable will be observed in notifying borrowers of overdue materials:

    Notice - 2 weeks overdue

    Bill - 4 weeks overdue; card is blocked after bill is sent

    Collection procedures - 5 weeks overdue; collection procedures implemented

     

    Charges for Lost Materials

    If an item is lost, the current replacement cost plus a $5.00 billing fee must be paid to the Library. Borrowers should understand that the payment for lost materials rarely covers the cost of acquiring and processing a replacement.

     

    Refunds for Lost and Paid Materials

    Refunds for lost and paid materials which have been returned in good condition may be paid from the lost book fund. The refund will be the difference between the charge made for the lost materials and the late fee as of the day the material was returned to the Library. The billing fee is not refunded. If there is no refund, the borrower may have the option of keeping the material after it has been marked "withdrawn" by the Library.

     

    Miscellaneous Charges

    Charges will be made in relation to the amount of damage and will be at the discretion of the librarian. There will be a charge of $1.00 for a missing box for a books-on-CD, videocassette, compact disc, or DVD. There will also be a $1.00 charge for a missing media bag or barcode label. If an item is damaged to the extent that it is no longer acceptable for Library use, the borrower must pay the cost of the item plus a $5.00 billing charge.

     

  • Collection Development Policy

    I. Philosophy and Goals

     

    The objective of the Monroeville Library is to collect, organize and make available the widest possible diversity of materials in a variety of formats and to serve as a reference and research center providing access to accurate and up-to-date information for the people of Monroeville, Pitcairn, and Allegheny County. The Library endeavors to select materials that will supplement the individual's formal schooling, encourage lifelong education, contribute to the intellectual, aesthetic and recreational enjoyment of life, stimulate thought through the presentation of diverse points of view, and further the individual's self-realization and growth toward maturity.

     

    II. Responsibility for Selection

     

    Responsibility for the selection of Library materials rests with the Adult Services Librarian, the Teen Librarian, the Children's Librarian and the Library Director, who work within the guidelines of this policy.

     

    III. Selection Criteria and Process

     

    The Library selects materials in a wide range of formats, using any or all of the following criteria:

     

    Literary merit, artistic quality, aesthetic and recreational value

    Clarity, accuracy and usefulness of information presented

    Social, political and historical significance of the subject matter

    Community needs and popular demand

    Local interest (Pittsburgh and western Pennsylvania)

     

    Library staff consult catalogs, bibliographies, and reviews from a variety of sources (professional journals, magazines, newspapers and other media) when selecting materials. Selection may be limited by considerations of cost and collection balance. Patron suggestions are welcomed, and will be considered using the same criteria and process. The Library is committed to collecting materials representing the widest possible diversity of viewpoints and forms of literary and artistic expression.

     

    IV. Withdrawal of Library Materials

     

    The withdrawal of materials (also known as "weeding") is an ongoing process directly related to collection development. Materials that are worn, damaged, outdated, duplicated or no longer accurate may be removed from the collection. The professional staff of the Library, under the general direction of the Adult Services Librarian, the Teen Librarian, the Children's Librarian and the Library Director, are solely responsible for the weeding of the collection.

     

    V. Access to Library Materials

     

    The Board of Directors of the Monroeville Public Library endorses the principles of the Library Bill of Rights and the Freedom to Read statement adopted by the American Library Association. While anyone is free to reject Library materials of which she or he does not approve, the freedom of others to access these materials cannot be restricted. The Library does not stand in loco parentis. Parents and guardians have the responsibility to guide the reading, listening and viewing choices of their own minor children. Selection of adult collection materials cannot be inhibited by the possibility that items may be accessed by minors. An individual may express his or her objections to particular Library materials by completing a "Request for Reconsideration of Library Material" form. After the form is completed, it will be brought to the attention of the Adult Services Librarian, the Teen Librarian or the Children's Librarian, who will then respond to the person making the objections. Any objections remaining subsequent to this process will be addressed by the Library Director and the Board.

    Library Board Approved Sept., 2005

     

  • Distribution of Free Materials/Community Information

    Public Notice Bulletin Board and Information Brochure Rack Policy

     

    The Monroeville Public Library encourages the display by non-profit, civic, and community groups of informational bulletins, brochures and posters regarding educational, cultural, civic, intellectual, and charitable activities of interest to the local community.

    Materials supplied by commercial establishments may be displayed on the Library’s community information bulletin board or brochure rack if they promote the mission and goals of the library. Materials should not advertise for private or organizational gain unless the gain is used for the benefit of the community as a whole, such as cultural enhancement.The library director is authorized to judge which materials meet this criterion.

    Excluded from display are personal ads and notices, notices of items for sale or rent, and political campaign advertising and notices advocating or promoting partisan political issues.

    Because of space, posters may be no larger than 11 inches by 17 inches.

    Materials may be displayed for no more than six (6) weeks.

    Library staff will initial and date items submitted. Materials will be posted as space allows.

    The Library reserves the right to establish time, place, and manner restrictions for the display of materials submitted. The Library also reserves the right to remove postings at any time.

     

    Adopted by Library Board on March 10, 2003

    Revised: 11/2012

    Revised August 15, 2016

  • Ethics/Conflict of Interest Policy

    Members of the Board of Directors must promote a high level of library service while observing ethical standards. Members of the Board of Directors must avoid situations in which personal interests might be served or financial benefits gained at the expense of library users, colleagues, or the institution. It is incumbent upon any member of the Board of Directors to disclose a conflict of interest when it occurs and to disqualify himself/herself immediately whenever the appearance of a conflict of interest exists. A conflict of interest is defined in Ordinance No. 1697 of the Municipality of Monroeville as "any situation in which a public official or public employee is in a position where his or her vote or decision can result in a financial benefit to himself or herself or a member of his or her immediate family other than those benefits which may accrue to the public generally. "Members of the Board of Directors must distinguish clearly in their actions and statements between their personal philosophies and attitudes and those of the institution, acknowledging the formal position of the board even if they personally disagree. A member of the Board of Directors must respect the confidential nature of library business while being aware of, and in compliance with, applicable laws governing freedom of information.

     

    Adopted by Library Board on March 10, 2003

  • Exam Proctoring Policy

    Before you schedule - some online exams ask for the last 4-digits of the proctor’s social security number, driver’s license number, or other personal information. Library staff will not provide information beyond name, title, and Library contact information.  If your exam requires this type of information from the proctor, the library will not be able to provide you with proctoring services.

     

    Scheduling Your Exam

    • Proctoring of examinations is available Monday through Friday.
    • Exams must be scheduled to allow for completion 30 minutes before Library closing.
    • Exams cannot be scheduled evenings or weekends because of insufficient staffing to adequately monitor test takers. Exceptions may be made at the discretion of the librarian.
    • Students are required to schedule the exam at least one week in advance to ensure that a convenient date and time are available. If a student needs to reschedule, a new appointment may not be available until the following week.

     

    Fees

    • There is a 10.00 fee for proctoring services at the Library.
    • There is an additional $5.00 rescheduling fee if a student does not show up or cancels an appointment without 24 hours notice.

     

    Before the Exam

    • Provide Librarian with the following information – Student name, name of institution, phone number and e-mail address of student.
    • Exams may be received through the mail, by e-mail or by fax.
    • When received from the institution, an exam will be held at the library for 30 days. If the student has not contacted us within 30 days, the exam will be shredded.
    • The student is advised to contact the Library several days prior to the exam date to confirm that the test has been received. It is the student’s responsibility to ensure that the exam has been received from the institution.
    • Before taking the exam, the student will be required to present a valid photo I.D.

     

    During the Exam

    • The Library will only proctor exams in which the Library and staff can meet the proctoring requirements of the testing institution.
    • A student who requires special accommodation, such as direct in-room supervision or a quiet study room, must notify the librarian when scheduling the appointment.

     

    After the Exam

    • When the exam is completed, it will be returned to the institution on the next business day.
    • Exams may be returned through mail, fax, or email.
    • It is the student's responsibility to follow up with the institution to ascertain that the completed exam was received there.
    • The Library will keep copies of exam materials for 30 days after the exam is taken.

     

    Adopted by Library Board on February 16, 2015

  • Hotspot Lending Policy

    Wi-fi Hotspot Lending Policy

    The Monroeville Public Library makes hotspots available to library card holders to assist in research, networking, and recreational use.

     

    Hotspots can only be checked out at Monroeville Public Library by an Adult cardholder who is at least 18 years of age with a valid ID (which must match the library card) and whose account is in good standing (fees under $10).

    Cardholder is  responsible for the use of the internet by any minors while using the hotspot.

     

    Hotspots can be checked out for one (1) week with one (1) renewal if it is not on hold for another user. It must be returned to the library by the due date, with all included cables and in the original packaging, or a late fee of $1 per day, up to $10, will be charged to cardholder’s account. If the hotspot has not been returned on its due date, the service to it will be terminated and it will become unusable.

     

    Hotspots cannot be returned in the book drop, and they cannot be returned to another library. The fine for returning a hotspot in the book drop or to another library is $10.00.

    If the hotspot is not returned to the library in good working condition, with all included parts and in the original packaging, the card holder will be charged an $80 replacement fee.

     

    The Library or Service Provider is not responsible for any files, data, or personal information accessed, transmitted, lost or damaged while accessing the internet via the hotspot.

     

    The Library is not responsible for lack of coverage/signal of the hotspot in different areas. Coverage levels depend on the area.

    The Library reserves the right to refuse check-out to patrons who abuse equipment or are repeatedly late in returning electronic devices.

     

    Board Approved

    August 21, 2017

    Revised February 27, 2018

  • Internet/Computer Policy

    The Internet is a huge network of information accessible through computers. Much of this information is useful, expanding our information capabilities far beyond what we could before the days of Internet access. Currently, however, it is an unregulated medium. As such, while it offers access to a wealth of material that is personally, professionally, and culturally enriching to individuals of all ages, it also enables access to some material that may be incorrect, offensive, disturbing, sexually explicit and/or illegal. This information, however, is constitutionally protected unless determined otherwise by a court with appropriate jurisdiction. The Library upholds and affirms, through its adoption of the Library Bill of Rights and the Freedom to Read Statement, the right of each individual to have access to constitutionally protected material. However, Internet workstations shall not be used for any fraudulent or unlawful purpose, including any activity prohibited under any Federal, State or Local Law. The Library prohibits minors from accessing Internet and on-line sites that contain or make reference to explicit sexual and/or obscene materials as defined by 18 Pa. C.SA. Section 5903.

     

    1. Responsibilities of Users

     

    Patrons at least 12 years of age or in grade 7 or above who display their library card may use the computers in the adult area at the discretion of the librarian on duty. The Adult Services Department requires that users observe the rules and procedures for use as displayed near each webstation. Repeated violations of these rules may lead to expulsion from the Library. Unacceptable and expressly prohibited use of computer resources also includes the following:

     

    Unauthorized copy of copyright- protected material;

    Violation of software licensing agreements;

    Violation of another user's privacy;

    Destruction of or damage to equipment, software, or data belonging to the Library or to other users.

    Conduct of private business for profit;

    and Refusal to relinquish a computer for needed maintenance.

     

    The Library is not responsible for the following:

    Damage to any portable data storage device or data lost on the device while used in any library computer.

    Protecting the users' personal information including but not limited to social security number, credit card number, name, address, phone number, email address, etc.

    Problems with any commercial transaction carried out on library computers.

     

    2. CIPA Compliance

     

    The Children's Internet Protection Act (CIPA) is a federal law that requires all computers in a public library to be filtered if that library accepts any federal funds for Internet access or computers used for Internet access. (Supreme Court decision: United States v. American Library Ass'n., Inc., No. 02-361 (June 23, 2003) Monroeville Public Library complies with the requirements of CIPA.

    All computers in the Monroeville Public Library are filtered. Please be aware that filters are unreliable, at times blocking sites of legitimate informational or educational value, or allowing access to sites that are illegal, obscene, or sexually explicit within the meaning of 18 Pa. Cons. Stat. Sec 5903.

    Monroeville Public Library uses filtering software that blocks or filters Internet access to some Internet sites that may not be consistent with the policy of Monroeville Public Library.

    Parents or legal guardians, and not the Library or its staff, are responsible for monitoring their children's use of the Internet and for the information selected and/or accessed by their children. The Library strongly encourages parents or legal guardians to supervise their children's Internet use and to provide them with guidelines about acceptable use.

    Monroeville Public Library computers cannot be used for any fraudulent or unlawful purpose, including any activities prohibited under any applicable federal, Pennsylvania, or local laws, including activities in violation of 18 Pa. Cons. Stat. Sec. 5903, which prohibits certain acts of public indecency.

    Any adult (17 years of age or older, as defined by CIPA) may request that the filter or technology protection measure be disabled without significant delay by a Monroeville Public Library staff member authorized by the Library Director, consistent with the privacy policy of Monroeville Public Library.

    An authorized Monroeville Public Library staff member may override the filter or technology protection measure for a minor (age 16 years or younger, as defined by CIPA) in the event that the filter wrongly blocks or filters Internet access to a site with legitimate informational value.

    Monroeville Public Library cannot be responsible for any patron's unauthorized use of a computer with a disabled filter.

    Any patron who wishes to file a complaint about the filtering software on the library computers may do so within thirty (30) days to:

     

    The Library Director and/or the Library Board President;

    The Director of the Electronic Information Network;

    The Federal Communications Commission.

     

    3. Request to Reconsider Policy

     

    Those objecting to Library Internet Policy can complete a "Request for Reconsideration of Internet Policy" form, which may be obtained at the Reference Desk. If the Library staff cannot help, requests will be passed on to the Library Board.

    Approved by Library Board April 12, 2004 / Revised January 24, 2011

  • Laptop Lending and Use Policy

    Laptops are available for checkout at the Reference Desk.

     

    Limits & Availability

    The laptop computers can only be checked out by patrons 18 and older with a valid Monroeville Public Library (or Allegheny county) card and a photo ID.

    The laptops are for use only in the Monroeville Public Library and cannot be removed from the building.

    Laptops will be available on a first-come, first-serve basis. They cannot be reserved ahead of time.

    An eligible patron is allowed to borrow one laptop at a time.

    Borrowers may not install software on the machines.

    Borrowers may not alter, delete, or copy any software loaded on the laptop or otherwise change its existing configuration.

    Printing is available from laptops.

     

    Checkout Procedure

    A patron borrowing a laptop must read and agree to the Monroeville Public Library Laptop Check-out Policy and the Monroeville Public Library Internet and Computer Use Policy.

    A patron borrowing a laptop is required to present a valid library card and photo ID. There are no exceptions to this policy unless approved by the Library Director.

    A borrower is required to leave his/her ID card at the reference desk when checking out a laptop.

    A borrower must sign the Laptop Statement of Responsibility (or have one on file) before he/she can take a laptop away from the reference desk.

    At the time of checkout, the laptop will be inspected by a staff member to make sure it is intact and functioning properly.

    A borrower will be cautioned to save his/her files on his/her flash or jump drives, or to send them via an email attachment. All files will be erased after the computer is turned off. The laptop will be checked out to the borrower’s library account.

     

    Loan Period

    All checked-out laptops must be returned to the Reference Desk a half-hour before the library closes.

     

    Check-in Procedure

    Borrowers must return the laptop to the Reference Desk staff. A laptop may not be left unattended at the Reference desk.

    The laptop will then be checked in from the borrower’s library account.

     

    Liability

    The borrower is responsible for making sure that the laptop is in working order and without physical damage when it is checked out.

    Under no circumstances should a borrower leave the laptop unattended. The library will not be responsible for a lost or stolen laptop even when it is used within the library.

    Borrower is responsible for costs associated with placing that particular laptop or an identical replacement back in service.

     

    Troubleshooting Problems & Questions

    If patrons experience problems with laptop hardware or applications or have questions, they should ask for assistance at the Reference Desk.

    The borrower will be fiscally responsible for any damage to a laptop if he/she tries to troubleshoot problems.

     

    Disclaimer

    The Monroeville Public Library is not responsible for damage to any removable drive (i.e. CD or flash drive) or loss of data that may occur due to malfunctioning hardware or software.

     

    The Monroeville Public Library reserved the right to limit laptop access at any time.

     

    Library board approved 5/15/17

  • Meeting Room Policy

    The Monroeville Public Library provides meeting and study room space free of charge for library programs and for other meetings and programs of an informational, educational, cultural, or civic nature. Meeting rooms are available to the community consistent with the Library's mission of disseminating information to the community and encouraging free and open expression and exchange of ideas.

     

    Programs in which the public is encouraged, either covertly or overtly, to buy a commodity or service from the program leader or organization, or which further one individual's goal, or charge a fee, will be charged a $25 per hour rental fee, payable by the individual or organization sponsoring the program. Paid tutors will be asked to make a $5 per hour donation.  Organizations requesting room for their own meetings that are not open to the public will be charged $25 per hour. Requests will be considered on a case-by-case basis

     

    Cancellations and No-Shows – If a meeting is canceled, the library should be notified as far in advance of the date as possible.  Please call Barb English at 412-372-0500 x112 to cancel or reschedule.  Failure to let the library know that you will not be using the room may result in loss of room privileges in the future.

     

    Groups or individuals who do not show up within 15 minutes of their scheduled time – without contacting the library – will forfeit the room.

     

    Any action or event organized by a campaign committee or group designed specifically to promote or oppose a candidate or ballot issue is not permitted. Meetings at which candidates will discuss current election issues are permitted provided the event is hosted by a non-partisan, non-profit organization (i.e., League of Women voters) and all candidates for the same office have been invited. Meetings held by a campaign committee or political party/group to plan a campaign or political activity are permissible. Also permissible are meetings held by elected officials to gather input or communicate with his/her constituents.

    Discussion groups studying religious topics are permitted.

     

    To reserve a Meeting Room, call Barbara @ 412-372-0500, ext. 112

     

    Revised March 2017

     

    DISCLAIMERS The Library assumes no responsibility for any equipment, supplies, or materials brought to the library by any group or individual attending the meeting; nor does it assume any liability for groups or individuals attending a meeting in the library. The fact that a group meets in the library does not in any way constitute an endorsement by the library board or staff of the group's policies or beliefs nor is the library responsible for the accuracy or consequences of statements made during such meetings. The library reserves the right to cancel and reschedule a meeting up to 2 weeks before the meeting. If the library discovers that either a group or the nature of a meeting does not meet the policy guidelines, the library may cancel the meeting up to the time it is scheduled. All use of the Meeting Rooms is at the discretion of the Library Board.

     

    The Monroeville Public Library is not responsible for any lost or stolen items or injuries that may occur on Library property.

    View groups that use the meeting rooms frequently.

     

  • Monetary Donations to Community, Civic, Non-Profit Organizations Policy

    Monetary Donations to Community, Civic, Non-Profit Organizations Policy

    The Monroeville Public Library, as a non-profit entity, does not encourage organizations to request monetary donations from the Library. The Board of Trustees reserves the right to review requests for monetary contributions from the Library using the following criteria:

     

    Does the organization or group support the Library's educational mission?

    Does the organization., group or event use library services as part of their educational efforts?

    Does the organization or group offer a service to the members of our community?

    Is the organization, group or event a local community effort?

     

    If these criteria are satisfied, the Board may decide to vote in favor of making a donation to the requesting organization. The Board will review such requests on a case-by-case basis.

    Library Board approved Sept., 2005

  • Non-Smoking Policy

    The purpose of this policy is to protect library patrons, staff members, library materials and equipment, and library grounds from exposure to smoke and emissions from electronic or other smoking devices.

     

    Smoking of tobacco products or use of electronic or other smoking devices is prohibited within the library or within 15 feet of any public entrance of the Monroeville Public Library.

     

    Library Board approved March 2016

  • Vulnerable Child Policy

    Purpose:

    The Monroeville Public Library is concerned with the safety and well being of children in the library, particularly those who are at risk because of their vulnerability. A "vulnerable" child is defined as one who is unable to care for his or her physical and psychological needs or is too young to be safe alone inside and outside the facility. To be unattended, a child must be 14 years of age or a freshman in high school.

     

    Statement of Policy:

    The accompanying adult is responsible for the vulnerable child while in the library. An accompanying adult may not leave a vulnerable child unattended in the Children's Library. An accompanying adult may not leave a vulnerable child in the temporary care of another young child who is fourteen years old or younger. The library cannot be responsible for the safety or well being of any patron beyond the extent reasonably expected of a public facility. The library staff cannot be responsible for any child who is left unattended. The library staff cannot be responsible for preventing children from leaving with an adult who is not the proper chaperone. Children attending library programs are, for the duration of the program only, considered to be supervised by library staff and thus are not unattended. The library will deal with children left at closing who are too young to go home alone safely by calling the police if the parent or guardian cannot be located and by remaining with that child until the police arrive.

     

    Library Board approved on December 15, 2014

  • Weather Policy

    In an effort to ensure the safety of our patrons and staff, we have instituted the following weather policy:

     

    Delays - If the Gateway School District has a delay or closure due to snow accumulations or hazardous road conditions, the Monroeville Public Library will be open at 10am.  on Saturdays, Sundays, and Holidays, closures will be at the discretion of the library.

     

    Closures - The Monroeville Public Library reserves the right to close early or entirely if necessary for the safety of patrons and staff.

     

    Materials due back on a day when a closure happens will be extended to the next day we are open, without fines.

     

    In the event of a delay or closure for the Gateway school District, all AM Children's Programs will be canceled.

     

    All delays and closures will be announced as soon as possible on the library website, voicemail, and local media outlets.  Please watch the local TV channels for listings.

     

    Library Board approved on January 25, 2016

  • Volunteer Policy

    Once the proper paperwork has been completed, each volunteer will be introduced to the library during their orientation with a staff member.  The volunteer will then be assigned to a supervisor.  It is the responsibility of the supervisor to provide training to the volunteer.

     

    Definition of a Volunteer

    Volunteer workers are unpaid.  They give of their time and energy to assist the library to conduct certain kinds of programs or specific services.  All of our volunteers have one thing in common – a desire to contribute actively to the Monroeville Public Library.

     

    Focus of the Volunteer Program

    Provide assistance in certain library departments.

    Build a bond with the community by borrowing the talents and skills of volunteers.

    Provide opportunities whereby individuals can gain practical work experience and expand their personal growth.

     

    The Library Offers You:

    Orientation and Training – Orientation and training provide an introduction to the Monroeville Public Library. They offer general information on the volunteer program and specific training in the procedures used by the library.

    Tax Deduction – Mileage to and from volunteer work is deductible at the current IRS allowable rate.

    References – The library may be listed as a reference when needed for applications for school or employment.  Request for references from the Monroeville Public Library should be referred to the volunteer’s direct supervisor.

     

    Volunteers Have the Following Rights:

    Volunteers can expect certain rights when they give freely of their time.

    To receive orientation and adequate training

    To expect tasks to be clearly defined

    To be given adequate tools to perform the job

    To expect cordial relations with paid staff and other volunteers

    To receive feedback (both positive and negative) on their work

    To have the opportunity to discuss issues or problems concerning their work

    To expect that the library be respectful of their time

    To have their time be invested in tasks and activities that are worthwhile.

     

    Volunteer Responsibilities

     

    Volunteers also have a specific responsibility when they accept a position at the library to be respectful of themselves, the staff and the patrons.  The volunteers are responsible to:

    Adhere to agreed-upon work schedules

    Honor rules regarding confidentiality

    Maintain appropriate relations with co-workers

    Be courteous and polite

    Report work related problems

    Attempt tasks only within their scope of responsibility and ability

    2 hours per week, 3 month minimum time commitment

     

    Benefits of Volunteering

    Opportunity to help others and to serve the community

    Gain job training in a specific area

    Continued use of professional skills for retired individuals

    A chance to meet new people with shared values

    Opportunity for self-improvement

    Opportunity to become familiar and involved with library and the services they offer

     

    Volunteer Process:

    The volunteer applicant is asked to complete an application.  If the necessary qualifications are met for the specific position, the applicant is asked to attend a training session before starting on the job.

    Minimum Volunteer Requirements

    You must be at least 14 years old with the written consent of a parent or guardian prior to volunteering

    Some jobs need a steady hand and good eyesight

    Other jobs need a strong back where you can lift at least 50 pounds

    A friendly, helpful attitude

    Some jobs have a specific time commitment.

    Due to Pennsylvania ACT 153, All volunteers must present current proof of their PA Child Abuse history clearance and PA Criminal record check before beginning volunteer service.

     

    Placement

    All efforts are made to place anyone interested in volunteer service.  However, the Monroeville Public Library cannot offer a guarantee placement of a volunteer.

     

    Termination of Service

    Volunteer actions such as, but not limited to gross dereliction of duty, embezzlement, the use of drugs or alcohol on the job, insubordination, non-performance of duties, violation of confidentiality, public altercations with another volunteer, patron or library staff person will be cause for immediate dismissal by the library’s director.

     

    Resignation

    If a volunteer is unable to continue in the volunteer program, a written resignation should be submitted to the library’s volunteer coordinator.

     

    Volunteer Procedures

    Arrival/Departure

    The volunteer must sign in and out on the Volunteer Register located at the welcome desk.  It is important to sign the Volunteer Register in order for library personnel to know who is in the building and to maintain records of the hours of service.

     

    Attendance

    Volunteers are responsible for making every effort to arrive for work at the agreed upon schedule.  When a volunteer cannot work as scheduled, it is their responsibility to notify the director.

     

    During inclement weather, the volunteer should contact his or her supervisor to determine whether or not to report to work.  If the library should close early due to inclement weather, the volunteer will be notified.  Under no circumstances do we expect the volunteer to put themselves in a dangerous situation to report to work.  All we expect is that some contact is made with a supervisor.

     

     

    General Policies

    Confidentiality

    It is the policy of the Monroeville Public Library to regard as confidential any information about patrons and their use of library resources.  All volunteers who work on the library’s behalf must comply with this policy.  Failure to maintain confidentiality will result in the library’s release of the volunteer.

     

    Dress Code

    The dress code for all volunteers and staff of the library will be in accordance with appropriate office attire or appropriate for the various duties to be performed.  Attire should be clean, neat and properly worn to present a favorable impression to the public.

     

    Smoking

    The Monroeville Public LIbrary is a “smoke-free” facility.  To accommodate patrons, staff and volunteers who care to smoke, there is a designated area outside the library.

     

    Food

    Volunteers are invited to use the staff lunch room, refrigerator and microwave for lunch, dinner and snacks.  All are expected to clean up after themselves.

     

    Volunteer Opportunities:

    Shelf maintenance

    Material Prep

    Children’s Room Helper

    Programming (for a variety of ages)

    Teen Area Helper

    Morning Computer Prep

    Gardening

    Special Projects

     

    Interested in Volunteering?  Contact:

    For Students completing community service – contact Barb English @ 412-372-0500 x112

    For all other volunteers – contact Tiffany Cannon @ 412-372-0500 x114